Description of Duties - - Officers and Board Members are expected to attend a majority of shows and meetings, and provide assistance in running the shows.
President/Show Manager: The President is responsible for running all meetings and organizing other members of the board for any judgment calls necessary. They play a key role in interaction at shows with membership, and are expected to address any member's concerns. They are the first line of communication for the Club. The President is also responsible for creating order at each meeting and creating an agenda for said meetings.
This person needs to be at each show. He/She is expected to arrange show events, make sure there is plenty of help available, and set up / tear down the arena at the shows. This person is also responsible for reporting damaged equipment and making sure chalk/sand is available. This person is responsible for addressing any concerns of membership or guest at shows, and is expected to be professional and courteous to all participants. This person is also an available contact for any rider who needs to find out information regarding the Club.
Vice-President: The Vice-President is responsible for all of the President's duties in his/her absence.
Secretary: Responsible for taking minutes at all Board meetings and provides previous Board meeting minutes to all Board members.
Treasurer: This position is most demanding. This individual is expected to keep track of all economic activity of the club. This includes the cash box for the Club, payment of all bills including the arena, State Office fees, High Point and any miscellaneous activity found necessary to operate our club. Must be a conscientious person.
Computer: This person need not be computer literate. The program is user friendly. The computer person is responsible for laptop, laser printer and all materials needed to run each show. Must transport all necessary items to/from show and produce after show paper work for show. This person is also responsible for storing all show packet for the season. This position would be ideal for a non-rider.
Awards/Year End Awards: This person is responsible for purchasing High Point awards for all regular shows, annual show, and Year End Awards. Must be a creative person when thinking about High Point awards and Year End awards, and stay within a budget.
Scribe: This needs to be someone who attends most Club shows, and can produce creative and enjoyable articles for Club membership to read in "The World of Gymkhana" state newspaper. This person is expected to submit an article each month.
This person needs to be at each show. He/She is expected to arrange show events, make sure there is plenty of help available, and set up / tear down the arena at the shows. This person is also responsible for reporting damaged equipment and making sure chalk/sand is available. This person is responsible for addressing any concerns of membership or guest at shows, and is expected to be professional and courteous to all participants. This person is also an available contact for any rider who needs to find out information regarding the Club.
Grounds: This is the only paid position in the Club. This individual(s) need to be familiar with heavy equipment such as tractors and water trucks. This person is expected to arrive early on show dates and prepare safe riding conditions for all riders. This person needs to be able to work the grounds for each show date or make arrangements for those that they are unable to attend. This person also must meet Clements Stampede Arena's criteria.
Board Members: Individuals who can bring new and creative ideas to our club. Must be able to attend majority of shows and board meetings. Should be an active participant at shows. Expected to arrive early at show dates and help get equipment ready for shows, mark out arena with show management and be able to jump in wherever necessary. Also expected to stay after shows and help clean up show grounds and put equipment away.